Word 2000: Inserting Pictures

Lesson 27: Inserting Pictures



By the end of this lesson, you should be able to:

  • Insert pictures

Adding graphics

There are two different types of graphics you can use to dress up Word documents:

  • Drawing objects: A graphic that is part of a Microsoft Word document
  • Pictures: Graphics that were created from another file

Check this outIn this lesson, you'll learn about pictures.

Pictures include:

  • Bitmaps
  • Scanned pictures and photographs
  • Clip art

Check this outYou can change and enhance pictures using the Picture toolbar and a few options on the Drawing toolbar.

Inserting pictures

If you create newsletters, flyers, reports, announcements, school projects, or other types of publications, you'll love Word 2000's insert media feature.

Check this outIn this lesson, you'll learn about inserting pictures into Word documents.

As you can see, a picture often aids in communicating the purpose of your document/

A flyer without clip art:
Lost dog flyer without art.

A flyer with clip art:
Lost dog flyer with clip art of Rottweiler.

Check this outYou can insert pictures, sound, and motion clips—called media—in every Office application. Each Office 2000 application—Word, Excel, PowerPoint, and Publisher—gives you access to the types of media objects you would likely place in that particular application.

The Microsoft Clip Gallery

The Microsoft Clip Gallery has a broad range of media clips. You can access the gallery from Word. If you don't see what you're looking for in there, you can add other files to gallery itself.

Use the Import Clips feature in the Insert ClipArt window to store your clips in an easily accessible place.

To insert a clip from the Microsoft Clip Gallery:

  • Place the insertion point where you want to insert the clip.
  • Choose InsertactionPictureactionClipArt. The gallery opens.
  • Click the Pictures tab.
  • Double-click the clip art or picture to add it to the document.

Clip art gallery.

Check this outTo preview video and sound clips, click the appropriate tab and click the Play button to preview the file.

To import a clip from another location:

  • Choose InsertactionPictureactionClipArt. The Clip Gallery opens.
  • Click the Import Clips button. The Add Clip to Clip Gallery dialog box opens.
  • Find the file you want to import.
    Add clip to clip gallery.
  • Choose one of three options:

    Copy into Clip Gallery
    : Imports a copy of new clip art

    Move into Clip Gallery: Moves the original into the Clip Gallery

    Let Clip Gallery find this clip in its current folder or volume: Adds a shortcut to the gallery rather than copying or moving the file

You can import new clips directly from the Web. In the Insert Clip Art dialog box, click the Clips Online button. Office will launch your browser and take you to Microsoft's Online Clip Art Gallery. You can also search additional websites for clip art to be imported to the gallery. Just be sure you are using media clips fairly and legally.

Inserting clips that are not in the Clip Gallery

A picture doesn't have to be in the Clip Gallery for you to insert it into your document. The Clip Gallery is just an easy place to store clips you want to use again and again.

To insert a picture that is not in the Clip Gallery:

  • Choose InsertactionPictureactionFrom File. The Insert Picture dialog box opens.
  • Locate and select the file to insert the selected picture into your document.

Insert picture dialog box.

Inserting scanned graphics

You may have a scanner or digital camera at your home or office. You can also scan images into Word.

To insert a scanned image:

  • Place the insertion point where you want the picture to be located.
  • Choose InsertactionPictureactionFrom Scanner or Camera.
  • Choose Web Quality or Print Quality.
  • Click Insert or Custom Insert.
  • Once your scanned picture is inserted in the document, use the Picture toolbar to edit the picture if needed.

Did you know?

The Internet is a wonderful resource for clip art. There are many sites that allow you to use clip art free of charge. Here are some sites worth investigating, but beware of pop-up windows:


Have fun exploring. Make sure you read any and all disclaimers or terms of use when you use an image from a particular site.

How to get images from the Web:

  • Right-click the image and choose Save Picture As.
  • Designate a location (folder) for your pictures.
  • Choose a file name.
  • Click OK.
  • When you are ready to insert an image, copy and paste it into your document.

Check this outRemember, the Clip Gallery is a great place to store clip art.