Word 2010 is a word processor that allows you to create various types of documents such as letters, papers, flyers, and faxes. In this lesson, you will be introduced to the Ribbon and the new Backstage view, and you'll learn how to create new documents and open existing ones.
Word 2010 is a bit different from earlier versions, so even if you've used Word before you should take some time to familiarize yourself with the interface. The toolbars are similar to those in Word 2007, and they include the Ribbon and the Quick Access toolbar. Unlike Word 2007, commands such as Open and Print are housed in Backstage view, which replaces the Microsoft Office button.
The new tabbed Ribbon system was introduced in Word 2007 to replace traditional menus. The Ribbon contains all of the commands you'll need in order to perform common tasks. It contains multiple tabs, each with several groups of commands, and you can add your own tabs that contain your favorite commands. Some groups have an arrow in the bottom-right corner that you can click to see even more commands.
Certain programs, such as Adobe Acrobat Reader, may install additional tabs to the Ribbon. These tabs are called add-ins.
The Ribbon is designed to be easy to use and responsive to your current task; however, you can choose to minimize it if it's taking up too much screen space.
When the Ribbon is minimized, you can make it reappear by clicking on a tab. However, the Ribbon will disappear again when you're not using it.
You can customize the Ribbon by creating your own tabs with the commands you want. Commands are always housed within a group, and you can create as many groups as you want in order to keep your tab organized. If you want, you can even add commands to any of the default tabs, as long as you create a custom group in the tab.
If you don't see the command you want, click the Choose commands from: drop-down box, then select All Commands.
Backstage view gives you various options for saving, opening, printing, and sharing your files. It's similar to the Microsoft Office button menu from Word 2007 and the File menu from earlier versions of Word. However, instead of just a menu it's a full-page view, which makes it easier to work with.
Click the buttons in the interactive below to learn about the different things you can do in Backstage view.
For convenience, recent documents will appear here.
Info contains information about the current document. You can also inspect the document and edit document permissions.
Familiar tasks such as Save, Save As, Open, and Close are now found in Backstage view.
Here, you can change various Word options. For example, you can control the spelling and grammar check settings, AutoRecover settings, and Language preferences.
From here, you can access Microsoft Office Help or check for updates.
Save & Send makes it easy to email your document, post it on the Web, or change the file format.
From the Print pane, you can change the print settings and print your document. You can also see a preview of your document.
From here, you can create a new blank document, or you can choose from a large selection of templates.
The Quick Access toolbar, located above the Ribbon, lets you access common commands no matter which tab you're on. By default, it shows the Save, Undo, and Repeat commands. You can add other commands to make it more convenient for you.
The Ruler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. If you want, you can hide the Ruler to free up more screen space.
Word files are called documents. When you start a new project in Word, you'll need to create a new document, which can either be blank or from a template. You'll also need to know how to open an existing document.
To save time, you can create your document from a template, which you can select from the New Document pane. We'll talk about templates in a later lesson.
If you've opened a file recently, you can also access it from the Recent Documents list. Just click on the File tab and select Recent.
Sometimes you may need to work with documents that were created in earlier versions of Microsoft Word, such as Word 2007 or Word 2003. When you open these types of documents, they will appear in Compatibility mode.
Compatibility mode disables certain features, so you'll only be able to access commands found in the program that was used to create the document. For example, if you open a document created in Word 2007, you can only use tabs and commands found in Word 2007.
In the image below, you can see how Compatibility mode can affect which commands are available. Because the document on the left is in Compatibility mode, it only shows commands that were available in Word 2007.
To exit Compatibility mode, you'll need to convert the document to the current version type. However, if you're collaborating with others who only have access to an earlier version of Word, it's best to leave the document in Compatibility mode so the format will not change.
You can review this support page from Microsoft to learn more about which features are disabled in Compatibility mode.
If you want access to all Word 2010 features, you can convert the document to the 2010 file format.
Note that converting a file may cause some changes to the original layout of the document.