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Lesson 9: Working with Text Boxes

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Introduction

Working with Text BoxesYou may want to insert a text box into your document to draw attention to specific text or to give you the ability to easily move text around within a document.

In this lesson, you will learn how to insert a text box and format it in various ways, including resizing and moving it and changing the text box shape, color, and outline.

Text boxes

To insert a text box:

  • Select the Insert tab on the Ribbon.
  • Click the Text Box command in the Text group.
  • Select a Built-in text box or Draw Text Box from the menu.
  • If you select Built-in text box, left-click the text box you want to use, and it will appear in the document.

    OR
  • If you select Draw Text Box, a crosshair cursor will appear. Left-click your mouse and while holding it down, drag your mouse until the text box is the desired size.
Draw Text Box
  • Release the mouse button.

To change text box style:

  • Select the text box. A new Format tab appears with Text Box Tools.
Format Tab
  • Select the Format tab.
  • Click the More drop-down arrow in the Text Box Style group to display more style options.
Text Box Styles
  • Move your cursor over the styles, and Live Preview will preview the style in your document.
  • Left-click a style to select it.

To change shape fill:

  • Select the text box. A new Format tab appears with Text Box Tools.
Shape Fill
  • Click the Shape Fill command to display a drop-down list.
  • Select a color from the list, choose No Fill, or choose one of the other options.

To change the shape outline:

  • Select the text box. A new Format tab appears with Text Box Tools.
  • Click the Shape Outline command to display a drop-down list.
Shape Outline
  • Select a color from the list, choose No Outline, or choose one of the other options.

To change the text box shape:

  • Select the text box. A new Format tab appears with Text Box Tools.
  • Click the Change Shape command to display a drop-down list.
Change Shape
  • Select a shape from the list.

To move a text box:

  • Left-click the text box. Your cursor becomes a cross with arrows on each end.
  • While holding the mouse button, drag the text box to the desired location on the page.
  • Release the mouse button.

To resize a text box:

  • Select the text box.
  • Left-click one of the blue sizing handles.
  • While holding down the mouse button, drag the sizing handle until the text box is the desired size.

If you drag the blue sizing handles on any of the four corners, the text box will resize in the same proportions. The sizing handles on the top or bottom of the text box will allow you to resize vertically, while the handles on the left and right sides will resize the text box horizontally.

Challenge!

Use the flyer or any other Word document you choose to complete this challenge.

  • Open an existing document.
  • Insert a text box.
  • Change the outline of the text box to a different color.
  • Change the fill color of the text box.
  • Move the text box to the desired location.
  • Enter any text you want into the text box.

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