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Lesson 6: Printing

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Introduction

Print FunctionsOnce you complete your document, you may want to print it for various reasons. This lesson covers the three basic features of printing in Word, including Print Preview, Quick Print, and traditional Print.

Printing

To preview the document before printing:

  • Click the Microsoft Office button.
  • Select PrintactionPrint Preview. The document opens in Print Preview format.
Print Preview
  • Click Print to print the document or Close Print Preview to exit the preview format and make changes to the document.

In Print Preview format, you can perform many tasks, including:

  • Modifying margins
  • Changing page orientation
  • Changing page size
  • Zooming in and out to view various parts of the document
  • Viewing multiple pages
  • Accessing Word Options to change several Word settings

To print:

  • Click the Microsoft Office button.
  • Select PrintactionPrint. The Print dialog box appears.
  • Select the pages you want to print—either all pages or a range of pages.
  • Select the number of copies.
  • Check the Collate box if you are printing multiple copies of a multi-page document.
  • Select a printer from the drop-down list.
Print
  • Click OK.

To print via Quick Print:

  • Click the Microsoft Office button.
  • Select PrintactionQuick Print.
  • The document automatically prints to the default printer.

Challenge!

Use the cover letter or any other Word document you choose to complete this challenge.

  • Open an existing document.
  • View the document in Print Preview.
  • Close the Print Preview format without printing.
  • Print two copies of the document.

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