Word 2003: Using AutoText

Lesson 25: Using AutoText



By the end of this module, you should be able to:

  • Use AutoText features to insert commonly used words into a Word document
  • Add new words and phrases to the AutoText list

Using AutoText

AutoText is a feature that recognizes commonly used words and phrases as you type them. The AutoText feature can save you a great deal of time.

To insert a word recommended by AutoText:

  • Type text into your document. If AutoText recognizes a word or phrase, a suggestion box will hover over the word.
  • Press Enter to accept the AutoText suggestion.


To insert predefined text from the AutoText list:

  • Select InsertactionAutoText from the main menu.
  • Choose the text you wish to insert from the predefined list of words and phrases.

    AutoText predefined list

To insert a new word or phrase into the AutoText list:

  • Select Insert from the main menu.
  • Select AutoTextactionAutoText... from the cascading menu. The AutoCorrect dialog box will appear.
  • Select the AutoText tab.
  • Enter the word or phrase in the Enter AutoText entries here: field.

    Add AutoText
  • Click Add.
  • Click OK.


  • Open a new blank Word document.
  • Type today's date.
  • Press Enter twice.
  • Type a short letter to a friend.
  • Press Enter twice.
  • Add the phrase Sincerely, Your Name in the AutoText list of words and phrases.
  • Save and close the document.