Publisher 2003: Navigating Multi-page Publications

Lesson 8: Navigating Multi-page Publications



By the end of this module, you should be able to:

  • Navigate multiple pages in a publication
  • Insert additional pages
  • Delete pages
  • Move pages
  • Rename pages
  • View pages in a two-page spread

Navigating longer documents

Watch the video! (8:25 min)

In addition to one-page publications like flyers and advertisements, Publisher can be useful in creating multi-page documents such as newsletters. Quite often, the template you select will have more pages than you need. In this case, you will need to navigate a document and move, insert, rename, or delete pages.

Get Started You can navigate a publication by clicking the page icons at the bottom of the screen.

Page icons

To insert a page:

  • Right-click a page icon.
  • Select Insert Page from the Context menu.
  • The Insert Pages dialog box will appear.

    insert page dialog box
  • Select the type of page you want to insert. These are dependent on the template you are using.
  • Select a page type to include a particular template.
  • Select More options to insert more than one page or to control where a page is inserted.
  • Click OK.

To delete unused pages:

  • Right-click a page.
  • Select Delete Page from the Context menu.

To move a page:

  • Select one or more pages using the page icons.
  • Right-click and select Move from the Context menu.
  • The Move Page dialog box will appear.

    move page dialog box
  • Select Before or After.
  • Select a page from the list to move.
  • Click OK.

To rename a page:

  • Right-click a page icon.
  • Select Rename.
  • Enter a new name in the Rename Page dialog box.
  • Click OK.

To turn on or off a two-page spread:

  • Right-click a page icon.
  • Select View Two-Page Spread to turn it on or off.
Context menu with Two-Page spread


Download and save the sample newsletter publication to complete this challenge.

  • Open the Sample Newsletter publication.
  • Click the page icons to navigate the newsletter.
  • Insert a page between pages 2 and 3.
  • Move page 2 so it's after page 3.
  • Delete pages 2 through 4. You should have a two-page newsletter.
  • Save and close the newsletter to use in the next challenge.