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There are many things to keep in mind when giving a presentation. How long will your presentation last? What will you say? If you're not in the same location as your audience, how will they view it? Fortunately, PowerPoint 2010 offers several tools to help you ensure your presentation goes smoothly.
In this lesson, you will learn how to rehearse and record slide shows in advance. You will also learn about alternative presentation options, such as creating a video of your presentation and broadcasting your presentation to remote audiences. Finally, you will learn how to create handouts of your presentation and customize it with hidden or rearranged slides.
It's good practice to rehearse your presentation before you present your slide show to an audience. You can use PowerPoint's Rehearse Timings feature to advance slides while you practice presenting. If you are unable to present your slide show, PowerPoint's Record Slide Show feature allows you to record narration.
Optional: You can download this example for extra practice.
Rehearsing timings can be useful if you want to set up a presentation to play at a certain speed without having to click through the slides to present it. Think of it as a tool to help you practice presenting your slide show. Using this feature, you can save timings for each slide and animation. PowerPoint will then play back the presentation with the same timings when you present it.
If you need more than one try to get the timings just right, the Recording toolbar has options to let you take a break or start over on a slide. To pause the timer, click the pause button on the toolbar. No actions taken while the timer is paused will be included in the timings. To re-record the timings on the current slide, click the repeat button.
The Record Slide Show feature is similar to the Rehearse Timings feature, but it's more comprehensive. If you have a microphone for your computer, you can even record voiceover narration for the entire presentation. This is useful if you plan on using your slide show for a self-running presentation or a video. Your mouse won't show up on screen in recorded slide shows, so if you want to point out details on screen, you can use PowerPoint's laser pointer option.
To point out details during your recording, press and hold the Ctrl key on your keyboard. Your cursor will show up as a laser pointer. Move your mouse to indicate the desired details. Release the Ctrl key when you are finished pointing out things on screen.
PowerPoint 2010 offers several options to enhance or even totally change the way you deliver presentations. Instead of presenting your slide show normally, you can choose to present it as a video or broadcast it live online so others can view it remotely. No matter how you choose to give your presentation, you can enhance it by customizing your slide show to remove or reorder slides and printing handouts to help your audience take notes. All of these options can help you give a polished and professional presentation.
The Create a Video feature allows you to save your presentation as a video. This can be useful because it lets viewers watch the presentation whenever they want. To make sure your viewers have enough time to view each slide, you might want to rehearse the timings or record your slide show before using this feature.
In addition to emailing your video, you can upload your video to free video sharing sites like YouTube.com. YouTube offers guides to creating an account and uploading videos. Once your video is uploaded, you can give the link to anyone you want to see it.
Broadcasting a presentation remotely is surprisingly easy. All you and your viewers need is an Internet connection—they don't even need PowerPoint. Once your viewers are connected, you can start the presentation as you normally would.
Please note that you cannot edit your presentation or mark it with a highlighter or pen while you are broadcasting a slide show. You also cannot use PowerPoint to speak to your audience. Plan to communicate with your viewers through teleconferencing, or pre-record your narration.
Sometimes you might want to hide a slide while still keeping it in your presentation. For instance, if you are presenting a slide show to more than one group of people, hiding or even rearranging certain slides can help you tailor your slide show to each group you present it to. You could also choose to create a shortened version of your slide show to present when you're short on time. The Custom Slide Show feature allows you to create and name different versions of your slide show with hidden or rearranged slides.
You can also hide slides by selecting the Hide Slide command, which can be found on the Slide Show tab. To unhide a slide, click the Hide Slide command again.
Printing handouts with images of your slides can be helpful to your audience because it gives them a hard copy of the information you're presenting. Plus, they can take notes on the handouts as you present your slide show.
If you want to add a header or footer to your handouts, click the View tab on the Ribbon, then select Handout Master. Then type your header or footer information into the boxes provided. To return to normal view, click Exit Master View.
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