Even though PowerPoint presentations are designed to be viewed on a computer, there may be times when you want to print them. You can even print custom versions of a presentation, which can be especially helpful when presenting your slide show. The Print pane makes it easy to preview and print your presentation.
Optional: Download our practice presentation.
Watch the video below to learn more about printing in PowerPoint.
PowerPoint offers several layouts to choose from when printing a presentation. The layout you choose will mostly depend on why you're printing the slide show. There are four types of print layouts.
Click the buttons in the interactive below to learn more about using the Print pane.
When you are ready to print the presentation, click the Print button.
You may need to select the printer you want to use if your computer is connected to multiple printers.
Here, you can choose from one of four print layouts: Full Page Slides, Notes Pages, Outline, and Handouts.
You can click the arrows to view a different slide in the Preview pane.
Here, you can see a preview of how your presentation will look when printed.
You can click the zoom to page button on the right to zoom in and out of the Preview pane.
Click and drag the slider to use the zoom control. The number to the left of the slider bar reflects the zoom percentage.
Here, you can choose whether to print in color or grayscale. We recommend printing in grayscale most of the time to save on color ink.
Here, you can choose how many copies of the presentation you want to print.
If you're planning to print multiple copies, it's a good idea to print a test copy first.
If you are printing multiple copies, you can choose whether you want the copies collated or uncollated.
You can also access the Print pane by pressing Ctrl+P on your keyboard.