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Introduction

By the end of this module, you should be able to:

• Sort messages
• Search for a specific message
• Print a message
• Delete a message

Working with messages

When you use Outlook as your email client, there are many tasks you'll complete on a regular basis. Four basic tasks you need to know are sorting, searching, printing, and deleting email messages.

To sort messages in your inbox:

• Select Mail in the navigation pane.
• Click Inbox in the Mail section.
• Click a subject heading to sort messages by that heading:
  • From arranges messages in alphabetical order by the person who sent them.
  • Received arranges messages in order by the date they were received.
  • Size arranges messages from the largest to the smallest in file size, or vice versa.
    
    

To search for a specific message:

• Select Mail in the navigation pane.
• Click Inbox in the Mail section.
• Click Find on the Standard toolbar. The Find bar will appear below the Standard toolbar.
• Enter the words you want to search for in the Look for: field.
• Choose All Folders.
  
  
• Click Find Now. Outlook returns a possible list of choices that match your search criteria.

To print a message:

• Select Mail in the navigation pane.
• Click Inbox in the Mail section.
• Select the message you want to print.
• Select FilePrint from the main menu. The Print dialog box will appear.
• Click OK.

To delete a message:

• Select Mail in the navigation pane.
• Click Inbox in the Mail section.
• Select the message you want to delete.
• Click the Delete button on the Standard toolbar, or select FileDelete from the main menu.

Challenge!

• Open your inbox.
• Sort messages by date received.
• Search for a message sent by a specific friend.
• Open and print the message.
• Delete the message.

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