Outlook 2003
Sorting, Finding, Printing, and Deleting Messages

Back to Tutorial

Lesson 11: Sorting, Finding, Printing, and Deleting Messages

/en/outlook2003/opening-an-attachment/content/

Introduction

By the end of this module, you should be able to:

  • Sort messages
  • Search for a specific message
  • Print a message
  • Delete a message

Working with messages

When you use Outlook as your email client, there are many tasks you'll complete on a regular basis. Four basic tasks you need to know are sorting, searching, printing, and deleting email messages.

To sort messages in your inbox:

  • Select Mail in the navigation pane.
  • Click Inbox in the Mail section.
  • Click a subject heading to sort messages by that heading:
    • From arranges messages in alphabetical order by the person who sent them.
    • Received arranges messages in order by the date they were received.
    • Size arranges messages from the largest to the smallest in file size, or vice versa.

      Sort Messages

To search for a specific message:

  • Select Mail in the navigation pane.
  • Click Inbox in the Mail section.
  • Click Find on the Standard toolbar. The Find bar will appear below the Standard toolbar.
  • Enter the words you want to search for in the Look for: field.
  • Choose All Folders.

    Search Messages
  • Click Find Now. Outlook returns a possible list of choices that match your search criteria.

To print a message:

  • Select Mail in the navigation pane.
  • Click Inbox in the Mail section.
  • Select the message you want to print.
  • Select FileactionPrint from the main menu. The Print dialog box will appear.
  • Click OK.

To delete a message:

  • Select Mail in the navigation pane.
  • Click Inbox in the Mail section.
  • Select the message you want to delete.
  • Click the Delete button on the Standard toolbar, or select FileactionDelete from the main menu.

Challenge!

  • Open your inbox.
  • Sort messages by date received.
  • Search for a message sent by a specific friend.
  • Open and print the message.
  • Delete the message.

/en/outlook2003/using-spell-check-format-messages-and-drafts/content/