The File menu contains all of the operations we'll discuss in this lesson: New, Open, Close, Save, and Save As.
This is used to create a new workbook.
This is used to open an existing file from a floppy disk or hard drive of your computer.
This is used to close a spreadsheet.
This is used when you're saving a new file for the first time or saving an existing file with a different name.
This is used to save a file that has had changes made to it. If you close the workbook without saving, any changes made will be lost.
A blank workbook is displayed when Microsoft Excel XP is first opened. You can type information or design a layout directly in this blank workbook.
Every workbook created in Excel must be saved and assigned a name to distinguish it from other workbooks. The first time you save a workbook, Excel will prompt you to assign a name through the Save As operation. Once the file is assigned a name, any additional changes made to the text, numbers, or formulas must be saved using the Save operation.
If you're saving the file for the first time and do not choose a file name, Microsoft Excel will assign a file name for you.
It is a good idea to save frequently when working in a spreadsheet. Losing information is never fun! You can quickly save your spreadsheet by using the quick-key combination Ctrl+S.
You can open any workbook that has previously been saved and given a name.
Excel XP will prompt you to save information if anything has been typed between the last save and the time you close the file.